Workspaces & team setup

Workspaces & team setup

A workspace is your team’s shared space. It holds all mindmaps, members, and settings in one place. For marketing teams, we recommend one workspace per department or client.

Create a workspace

1. Click the workspace name in the top left and choose Create workspace.
2. Give it a clear name, such as Marketing – Client Müller GmbH.
3. Confirm. The workspace is ready immediately, and you are its administrator.

Invite members

1. Open Settings → Members.
2. Enter your colleagues’ email addresses.
3. Choose a role for each person and send the invitation.

Invited people receive an email with a join link. You can see pending invitations in the same view and resend or revoke them at any time.

Understand the roles

• Administrator – manages members, billing, and workspace settings.
• Editor – creates and changes mindmaps without restriction.
• Viewer – sees mindmaps in read-only mode, ideal for stakeholders.

Assign roles sparingly: not everyone who follows along needs edit rights.

Organize mindmaps

• Group maps into folders, for example by campaign, quarter, or client.
• Use clear naming conventions like 2026-Q1_Campaign_Spring.
• Use search to find maps quickly even in large workspaces.

Use multiple workspaces

You can be a member of several workspaces, for example one per client. Switch between them from the selector in the top left. Content stays strictly separated.

Recommended setup

1. Create one workspace per team or client.
2. Invite your core people as editors first.
3. Add stakeholders as viewers.
4. Set up folders before many maps accumulate.

This keeps your team organized and effective even as the number of maps grows.